Onboarding Administration

Onboarding Administration

by Steven sieja
Onboarding a new individual to your organization is a crucial step for collecting legally required information and doing so in compliance with hundreds of laws around this nation. This is an imperative process to ensure all HR required documents are properly completed to alleviate fines and penalties that are associated with non-compliance laws. Proper administration of items such as offer letters, I-9’s, benefits, payroll wage & hour compliance, W-4’s, 401K rollovers, 1099’s, and legal administration of background checks and drug testing play a fundamental role in achieving compliance.

Flex HR uses state-of-the-art systems to collect the documents listed above, and we’re proud of our client-oriented call center’s ability to walk each new employee through this process. We offer the user experience you expect, with a live person taking your call and answering the phone in no more than three rings. Leaving a voice message is not in our culture of taking care of our business owner’s and their employees.

Customized Employee Portal

New hires can immediately become engaged and interact with their company information at their fingertips. Flex HR provides organizations with a custom-built employee website on everything “employment”. No need for individuals to have to search a variety of different sites to get the information they need because we conveniently post it all in one, easy to use portal that can be accessed 24/7. And have no fear if somebody is not computer proficient, were always a phone call away to gladly help them out.

Warm Welcome

Every new staff member wants that warm welcome much earlier than their first day on the job, but it’s additionally important that the right job responsibilities and expectations be outlined from the start. Once these guidelines are recognized, the employee can begin to get acclimated with the company culture and begin to feel settled into their new position.

Ongoing Progression

We manage your employee from onboarding through their years of employment and even assist after they leave the company. Flex HR assists that person with working through any sicknesses, pregnancy, maternity leave, adding children or others to their benefit plans, and with questions on their 401k. Or if they leave, confirming their past employment for mortgage applications etc. We are always in the background helping current and past employees.

Happy businesswoman onboarding employee shaking hands with her colleague in the office while other co-workers are applauding them.
New employee filling out onboarding administration paperwork with HR consultant

Key Benefits of Onboarding Administration

  • Streamlined process
  • Customized employee website
  • Automated onboarding
  • Employee customer care
  • Compliance
  • HRIS
  • Benefit Administration
  • 401K administration