Title: Payroll Specialist
Reports To: Senior, Payroll Manager
Division: FHR Payroll Department
Location: Johns Creek, GA or Virtual
Status: Exempt
About Flex HR: Flex HR is a fast-growing HR outsourcing company based in Johns Creek, GA, right outside of Atlanta. We work with companies in a variety of industries to help them manage their human resources and payroll. We are a team of learners who are excited to delight our clients. We are looking for a positive, curious, customer-focused, and detail-oriented person to join our team and organization.
Job Summary: The Payroll Specialist performs payroll-related functions, including payroll processing, payroll tax compliance, automated timekeeping systems and payroll reporting in a multi-site, multi-state, high-volume environment. The Payroll Specialist provides excellent customer service to managers and associates and is well versed in payroll compliance, taxes and reporting.
Job Responsibilities:
- Prepare and submit payroll.
- Follow appropriate workflows and procedures for the operations department.
- Ensure all employees are paid on time via live check or direct deposit.
- Screen time-worked inputs for calculating, coding, or other errors.
- Calculate and process Federal & State tax and social security with-holdings along with other deductions. including insurance, benefits, 401(k) contributions and company match.
- Review and process payroll adjustments, including vacation, sick and other time off.
- Collect banking information for direct deposit setup and initiate deposits on paydays.
- Maintain knowledge of rules and laws which govern payroll administration practices including taxation, benefits, and state & federal regulations.
- Ensure that payroll-related transactions are processed in compliance with external and internal policies.
- Perform actions necessary to track and determine regular and overtime pay, and factors commission-based income or bonuses into an employee’s salary.
- Assisting HR Department with Open Enrollment by manually entering new elections.
- Process and monitor garnishment orders and other issues that impact payroll specifications.
- Processing all employee terminations and are completed in the payroll system.
- Generate accrual entries as needed.
- Reconcile errors and maintain/document all payroll records.
- Reconcile general ledger regarding payroll transactions.
- Detect and process issues related to uncollected payroll.
- Responsible for double checking all new hire information, and existing employee changes before every payroll run.
- Handle all tax change requests in the payroll systems.
- Field and respond to payroll inquiries and resolves discrepancies.
- Must use their cell phone to monitor Client needs including uploading Flex HR emails to their phone.
- Other assignments & project assigned by management.
Job Requirements:
- Associate degree in accounting or business administration or
- Minimum of 2-3 years of high-volume payroll related experience.
- Benefits Administration
- Knowledge of Certified Payroll Processing Requirements
- Experience running payroll within multiple US States
- Demonstrated excellence in customer service and written communications
- Excellent Excel & report writing skills
- Payroll knowledge necessary for this position.
- Experience with multiple payroll platforms is helpful.
- Evolution and PayMatrix payroll systems experience a plus.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. General office environment: some stress may occur in meeting project deadlines. Uses office equipment and computer approximately 90% of the work day.