Job Title: Compliance and Implementation Manager
Reports to: CEO
Department: Corporate Office
Location: Johns Creek, GA
FLSA: Exempt
About Flex HR: Flex HR is a fast-growing HR outsourcing company based in Johns Creek, GA, right outside of Atlanta. We work with companies in a variety of industries to help them manage their human resources and payroll. We are a team of learners who are excited to delight our clients. We are looking for a positive, curious, customer-focused, and detail-oriented person to join our team and organization.
Job Summary: The position will support compliance and procedures in human resources activities through monitoring of local, state and federal laws and regulations. The incumbent operates varying degrees of responsibility for compliance with reporting requirements related to managing compliance for all Employee Universe clients. The incumbent will also assist with the evaluation, analysis, and administration of HR technology that aligns with Flex HR (FHR) strategies and takes into consideration compliance of local laws and regulations, and market competitiveness to enhance and improve their impact on the business.
Job Responsibilities:
- Oversee Compliance rules for all clients that we administer HR Services. Samples of items are FMLA, EEO1, Vet Reporting, 401K, Leave Management, paid and unpaid leave for all states, , (note this is not an complete list and others may be added)
- Lead and fully execute key initiatives that support FHR compliance strategy.
- Part of the Implement Team for new clients to ensure compliance for each specific client are being considered and completed
- Must ensure activities are in compliance with all state and federal employment laws and regulations (e.g., FMLA, ADA, State Leave Acts, EEO and FLSA).
- Leads projects for system updates including creation of the project plan, runs regular status meetings, ensures full testing and the training of system users.
- Will be part of the Team on new employee orientation and on-boarding process, coordinating with other internal departments to ensure a smooth and streamlined process of learning and understanding compliance.
- Leads projects for system updates including creation of the project plan, runs regular status meetings, ensures full testing and the training of system users.
- Audit and oversee the CCDS updates related to FHR clients.
- Creating new CCDS for all new client that come on board with EU to kick start new clients and to set formatting standards properly for the start.
- Audit all client ACA’s after completed to ensure the accuracy of the 1094/1095 and ensure they are submitted in a timely manner.
- Oversees the reconciliations of all vendor billings pertaining to clients (IE: S2Verify, Core ID), and work with vendors if corrections are needed.
- Ensure reconciliations are completed each month and audit 2-3 accounts per month.
- Prepare and keep up to date the monthly EU employee head count report.
- Responsible for auditing all client Web Portals.
- Develop and maintain successful working relationships with the employees, management team and clients to provide effective benefit and enrollment support.
- May need to go on client sites for prospect meetings, implementation of our virtual HR department or HR management assistance.
- Train others on law compliance as needed or new changes occur.
- Serves as back up for Client Success Managers as needed.
- Keep a summary schedule on open enrollment 6 months out.
- Work with Sr. VP on documenting and writing process & procedures.
- Manager the internal Flex HR Benefits, website, reconciliations etc.
- Prepares update reports as required
- Responsible for completion of special projects as assigned throughout the year by management.
Job Requirements:
- A minimum 2-5 years of Human Resources Generalist, HR Operations Ability to effectively manage multiple projects with overlapping tasks and work independently with minimal supervision.
- Be detail and deadline oriented, with strong critical thinking and organizational skills.
- Exceptional interpersonal and client service skills
- Team player with the ability to collaborate with others
- Strong skills in PowerPoint/Excel/Word.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. General office environment: some stress may occur in meeting project deadlines. Uses office equipment and computer approximately 90% of the workday.