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Title: Payroll Tax Specialist
Reports To: Director of Payroll Tax
Division: Flex HR Payroll Department
Location: Remote, out of Atlanta, GA and Chicago, IL
Status: Non-exempt, part time

About Flex HR: Flex HR is a fast-growing HR outsourcing company that is co-located in Atlanta, GA and Chicago, IL. We work with companies in a variety of industries to help them manage their human resources and payroll. We are a team of learners who are excited to delight our clients. We are looking for a positive, curious, customer-focused, and detail-oriented person to join our team and organization.

Job Summary: The payroll tax specialist performs payroll tax-related functions, including tax notice research, audit, and resolution, fields payroll tax compliance questions from internal and external stakeholders, and reviews payroll reporting in a multi-site, multi-state, high-volume environment. The payroll tax specialist provides excellent customer service to managers and associates and is well versed in payroll compliance, taxes and reporting.

Job Responsibilities:

• Set up income tax withholding, unemployment, and other employer payroll tax accounts for various states and municipalities for clients.
• Research and resolve payroll tax notices, including calling state and local tax agencies to discuss with revenue or unemployment insurance agents.
• Audit payroll platforms and state tax portals to ensure all tax account information is complete and employer tax returns and payments are filed in a timely manner.
• Enjoy a working environment and team that cares deeply about you, your growth, and your happiness.
• Build relationships with Flex HR clients and vendors.
• Provide detailed knowledge of multi-state employer tax law to clients.
• Be organized, detail-oriented, and self-managed to oversee and follow up on outstanding tax notices with the appropriate agency, payroll platform, or key stakeholder.
• Work with the accounting department within a client to ensure that the coding is correct for the general ledger.
• Handle all tax change requests in the payroll systems.
• Follow appropriate workflows and procedures for the payroll tax department.
• Maintain knowledge of rules and laws which govern payroll administration practices including taxation, benefits, and state & federal regulations.
• Ensure that payroll-related transactions are processed in compliance with external and internal policies.
• Reconcile errors and maintain/document all payroll records.
• Reconcile general ledger regarding payroll transactions.
• Use cell phone to monitor client needs including uploading Flex HR emails to their phone. • Other assignments & project assigned by management.

General Job Requirements:

• Be part of an organization that is team-based, positive and helpful.
• Always make ethical decisions.
• Continue to learn in your field and make improvements at processing payroll.
• Help to think critically about how to solve problems and how to work smarter, not harder.

Specific Job Requirements:

• Minimum of 2-3 years of high-volume payroll tax related experience.
• CPA firm or state tax agency experience a plus.
• Experience running payroll within multiple U.S. states a plus.
• Demonstrated excellence in research, customer service, and written communications.
• Excellent Excel & report writing skills.
• Experience with multiple payroll platforms is helpful.
• ADP, Paycor, Quickbooks, NetChex, Paycom and Paylocity payroll systems experience a plus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. General office environment: some stress may occur in meeting project deadlines. Uses office equipment and computer approximately 90% of the work day.

Title: HR Manager
Reports To: Vice President or Senior Manager of Human Resources
Division: Human Resources
Location: Remote, out of Johns Creek, GA
Status: Exempt

About Flex HR: Flex HR is a fast-growing HR outsourcing company based in Johns Creek, GA, right outside of Atlanta. We work with companies in a variety of industries to help them manage their human resources and payroll. We are a team of learners who are excited to delight our clients. We are looking for a positive, curious, customer-focused, and detail-oriented person to join our team and organization.

Job Summary: The HR Manager provides customer service and HR operational support to our clients. This position will be the point of contact for the HR department. The HR Manager will provide outstanding service to our clients and their employees, and be a team-oriented player within our Flex HR team. The HR Manager will also support activities related to personnel actions, ensuring the availability of collateral materials and files to support activities such as offer letters, on-boarding, new hire orientation, and terminations.

Job Responsibilities:

• Help new employees with the onboarding process, providing great employee experience. The current new hire onboarding process includes the following:
  a) Offer letters and other paperwork
  b) Onboarding through the HRIS platform
  c) New hire orientation

• Help employees with benefit enrollments for all clients’ employees.

• Help clients with terminating their employees, including filling out necessary forms by state and being a witness to a termination call.

• Lead quarterly reviews for your clients. Be willing to provide exemplary service for your clients and their employees.

• Help with HSA/FSA with making requested changes by the employee. This includes working with the vendor when requested to make any changes with the banks.

• Help with 401K rollover and distribution request by guiding new employees or former employees in the direction needed to be compliant with appropriate paperwork.

• Create high quality customer interactions by offering creative solutions which solve customer and agent problems while reducing the customer effort.

• Take ownership of client and employee issues and present solutions to solve client and employee concerns/issues related to employee situations.

• Adapt to the specific needs and concerns of clients and employees in order to build strong relationships for FHR specified business needs.

• Demonstrate a high degree of professionalism in all interactions.

• Act as a liaison with other departments to resolve problems.

• Maintain a willingness to take on other responsibilities assigned by management.

• Get access to various payroll and HRIS platforms and be adept at working in those systems

General Job Requirements:

• Be part of an organization that is team-based, positive and helpful.

• Always make ethical decisions.

• Continue to learn in your field and make improvements with your HR knowledge.

• Help to think critically about how to solve problems and how to work smarter, not harder.

Specific Job Requirements:

• Will demonstrate confidence and ability to handle a wide variety of situations; possess a strong attention to detail with exceptional problem-solving skills, critical thinking skills and the ability to multi-task in a fast-paced environment.

• A minimum of an associates degree in a related field or equivalent work experience (a plus).

• 3-5 years of experience preferably as an HR Manager supporting multiple duties in a similar role.

• Be able to work in a high energy, fast paced environment to provide ease of doing business while delivering high quality and exceptional service.

• Must use cell phone to monitor client needs including uploading Flex HR emails to phone.

• Demonstrate strong discipline to prioritize and manage workload including balancing the time between calls and processing paper requests.

• Salesforce experience is a plus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. General office environment: some stress may occur in meeting project deadlines. Uses office equipment and computer approximately 90% of the work day.

Title: Payroll Manager
Reports To: Senior Payroll Manager or VP of Payroll
Division: Flex HR Payroll Department
Location: Remote, out of Johns Creek, GA
Status: Exempt

About Flex HR: Flex HR is a fast-growing HR outsourcing company based in Johns Creek, GA, right outside of Atlanta. We work with companies in a variety of industries to help them manage their human resources and payroll. We are a team of learners who are excited to delight our clients. We are looking for a positive, curious, customer-focused, and detail-oriented person to join our team and organization.

Job Summary: The Payroll Manager performs payroll-related functions, including payroll processing, payroll tax compliance, automated timekeeping systems and payroll reporting in a multi-site, multi-state, high-volume environment. The Payroll Manager provides excellent customer service to managers and associates and is well versed in payroll compliance, taxes and reporting.

Job Responsibilities:

• Prepare and submit payrolls for multiple clients, managing a portfolio of 6-12 clients. In some cases, you might be required to work with 1-5 larger clients that have more specific needs.
• Follow appropriate workflows and procedures for the payroll department.
• Ensure all employees are paid on time via live check or direct deposit.
• Screen time-worked inputs for calculating, coding, or other errors.
• Calculate and process Federal & State tax and social security with-holdings along with other deductions including insurance, benefits, 401(k) contributions and company match.
• Review and process payroll adjustments, including vacation, sick and other time off.
• Collect banking information for direct deposit setup and initiate deposits on paydays.
• Maintain knowledge of rules and laws which govern payroll administration practices including taxation, benefits, and state & federal regulations.
• Ensure that payroll-related transactions are processed in compliance with external and internal policies.
• Perform actions necessary to track and determine regular and overtime pay, and factors commission based income or bonuses into an employee’s salary.
• Assist HR Department with open enrollment by manually entering new elections.
• Process and monitor garnishment orders and other issues that impact payroll specifications.
• Processing all employee terminations and are completed in the payroll system.
• Generate accrual entries as needed.
• Reconcile errors and maintain/document all payroll records.
• Reconcile general ledger regarding payroll transactions.
• Detect and process issues related to uncollected payroll.
• Responsible for double checking all new hire information, and existing employee changes before every payroll run.
• Handle all tax change requests in the payroll systems.
• Field and respond to payroll inquiries and resolves discrepancies.
• Must use their cell phone to monitor Client needs including uploading Flex HR emails to their phone.
• Other assignments & project assigned by management.

General Job Requirements:

• Be part of an organization that is team-based, positive and helpful.
• Always make ethical decisions.
• Continue to learn in your field and make improvements at processing payroll.
• Help to think critically about how to solve problems and how to work smarter, not harder.

Specific Job Requirements:

• Associate degree in accounting or business administration or
• Minimum of 2-3 years of high-volume payroll related experience.
• Benefits Administration
• Knowledge of Certified Payroll Processing Requirements
• Experience running payroll within multiple US States
• Demonstrated excellence in customer service and written communications
• Excellent Excel & report writing skills
• Payroll knowledge necessary for this position.
• Experience with multiple payroll platforms is helpful.
• Workday, Netchex, Paycom and Paylocity payroll systems experience a plus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. General office environment: some stress may occur in meeting project deadlines. Uses office equipment and computer approximately 90% of the work day.

Job Title: Senior Compensation Consultant 

Department: Human Resources 

Location: Remote 

FLSA: N/A as this is a 1099 role as an independent consultant 

About Flex HR (www.FlexHR.com): Flex HR is a fast-growing HR consulting & HR outsourcing company based in Atlanta, GA. We work with companies in a variety of industries to help them manage their human resources and payroll. We are a team of learners who are excited to delight our clients. We are looking for a positive, curious, customer-focused, and detail-oriented senior consultant to join our team and organization. 

Our consultants enjoy putting their years of HR experience to use in guiding many clients. Backed by 20+ years of company experience and a support system from Flex HR gets you on pace quickly. We have many support methods and tools to enhance your ability to obtain and retain clients. You have a flexible work schedule to meet your work environment needs. 

Job Summary: The senior compensation consultant provides high level human resources consulting to a variety of clients. The senior consultant will play a key role in supporting the successful growth and development of the expanding HR operations function including initiatives that drive efficiency and standardization of processes within clients. The core of this position requires a highly detailed, motivated, process-driven and proactive person who embraces the opportunity to help grow an institution where innovation, creativity and inspiration meet. 

Job Responsibilities: 

• Work independently and manage all client and vendor relationships that are provided, or you obtain. 
• Prospect for new business and vendor relationships through networking and former contacts. 
• Build pay grade levels for exempt, non-exempt and sales positions. 
• Build career ladders within the pay grade levels. 
• Do salary surveys and benchmarking positions. 
• Develop bonus structure within the job grades established. 
• Provide consultation, recommendations, and policy-based guidance to clients. 
• Continually review and communicate best practices in the world of compensation. 
• Manage custom built applications to better deliver high quality material in a very efficient time utilization 
• Collaborate with Flex HR’s other consultants to build team support. 
• Provide support to employee relations matters including counsel on progressive disciplinary actions in efforts to achieve improved behavior or performance standards. Provide guidance to clients concerning sensitive work-related problems. 
• Develop training and development programs for clients. 
• Serve as lead for clients in supporting and developing efficient, standardized departmental processes and procedures; Recommend new approaches/procedures and best practices to effect continual improvement of operations performed. 
• Monitor client policy adherence to ensure appropriate, accurate, and consistent application including proper documentation, and legislative compliance. 
• Encourage open communications and promote a positive work environment within clients. 
• Help obtain 85-90% retention for clients. 
• Other projects as assigned by CEO. 

Job Requirements: 

• 10 years of measurable success in a full scope HR generalist role with increasing responsibility; 7+ years in HR leadership role; 4+ years building compensation levels would be a plus. 
• Demonstrated success in leading change management initiatives across a diverse organization. 
• Strong HRIS systems knowledge, employee relations, compensation and HR processes. 
• Demonstrated knowledge of HR best practices & processes. 
• Knowledge of Federal and State Employment Law as well as current employment related legislation. 
• A strong sense of urgency and business acumen. 
• Ability to understand, quickly react and motivate others to adapt to the changing organization environment is a critical key to success. 
• Proven ability to establish ownership and drive assigned initiatives through to completion on time; meeting or exceeding expectations. 
• Great communication and interpersonal skills; including demonstrated ability to build consensus and establish trust; outgoing personality. 
• Flexible work schedule to meet the demand of your assigned clients. 
• Self-motivated, hard-working, and eager to learn. 
• Advanced level knowledge of Microsoft Suite, and HRIS applications. 

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. General office environment: some stress may occur in meeting project deadlines. May work from home most of the time. Uses office equipment and computer approximately 90% of the workday. Must have a high level of speech and writing capability that is displayed each day.