Employee Onboarding

Name: Flex HR, LLC - Human Resources Outsourcing and Solutions - Alpharetta | Atlanta, GA | Chicago, IL | Johns Creek
Address: 2440 Old Milton Parkway, Alpharetta, Atlanta, 30009, US
Telephone: 770-814-4225

How can you streamline employee onboarding?

It’s a great feeling that your business is growing, and you need to hire one or more employees. Onboarding a new individual to your organization can be overwhelming but it’s a crucial step for collecting legally required information and doing so in compliance with hundreds of laws around this nation.

Initial Preboarding Approach

Flex HR covers the steps surrounding hiring a new employee and takes the load off your shoulders. Before the talent search even begins, an outline of the job requested must be defined. Our expert recruiters have a valuable recruitment methodology hiring for the specific role and not just the seat. We create job descriptions, screen the most qualified candidates for you to consider, and lead all recruiting efforts. From entry-level positions to higher executives, we run background checks, drug testing and any other actions your business requires of a potential new hire.

Hiring Staff

Once you find the right individual that is perfect for the job, it takes time to put together the job offer letter and then officially onboard that person. Many legal ramifications can destroy management’s efforts in hiring employees. It’s crucial to understand the countless employment laws at this phase beginning with job offer letters, commissions, promotions potential, bonus structure, benefits package, paid time off, etc.

Employee Onboarding Process

Having the proper employee onboarding process and training in place is imperative to ensure all HR required documents are properly completed to alleviate fines and penalties that are associated with non-compliance laws. We oversee the paperwork and proper forms that need to be filed such as the offer letter, I-9’s, benefits, payroll wage & hour compliance, 401K and rollovers, 1099’s, and legal administration of background checks and drug testing that play a fundamental role in achieving compliance.

Flex HR uses state-of-the-art systems and onboarding tools to collect the documents listed above, and we’re proud of our human touch and ability to walk each new employee through this process. We offer the user experience you expect, with a live person taking your call or returning your email in a timely manner.

Onboarding Best Practices

Onboarding is a progression that legally binds organizations on many fronts. Make sure you outline and establish a structured new employee onboarding plan with clear steps along the way. The new hire shouldn’t feel overwhelmed, but instead at ease with the process. Be sure to space out training programs over time and communication as much as possible early on.

Many managers get tied up in their tangible line of work and forget to follow through on the documentation process, only to find that months later they are in a dilemma because they haven’t been obtaining correct and complete credentials. This can result in the business having to pay fines and unnecessary fees. We quickly recognize your company culture and create best onboarding practices to reduce risk in employment issues.

If your organization must comply with the laws around OFCCP, we can assist you to maintain systems and proper hiring practices to keep you in compliance with the demanding laws of this program.

Warm Employee Welcome

Every new staff member wants that warm welcome much earlier than their first day on the job, but it’s additionally important that the right job responsibilities and expectations be outlined from the start. Once these guidelines are recognized, the employee can begin to get acclimated with the company culture and begin to feel settled into their new position.

Ongoing Employee Lifecycle Progression

We manage your new employee onboarding experience and take them through their years of employment and provide guidance after they leave the company. Flex HR supports that individual in working through any sicknesses, pregnancy, maternity leave, adding their new children or others to their benefit plans, and with questions on their 401K. Or if they leave, confirming their past employment for mortgage applications etc. We are always in the background helping current and past employees.